📊 Management Accounts · From £500/month · Mon-Sat 10am-7pm

Management Accounts & Outsourced Finance Department, London - numbers you can run the business on.

LOYALS operates as an arm of your own finance and accounting department. Bookkeeping, VAT, payroll coordination, credit control and a monthly management accounts pack that tells you, in ten minutes, what happened to profit, cash, debtors and staff costs and what to do about it. Built for London owner-managers who make pricing, hiring and spending decisions every month and are tired of finding out how the year went nine months after it ended. Fixed fees from £500 a month, fixed for twelve months.

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★★★★★ 4.8/5 from 100+ reviews | Quotes in writing within 24 hours | King's Cross, London N7
500+London businesses
4.8★100+ Google reviews
Mon-Sat10am to 7pm
24hQuotes in writing
Sound familiar?

You are running the business on last year's numbers.

Most owner-managers we take on in London share the same three problems, whatever the sector. None of them are character flaws. They are what happens when a growing business outgrows a once-a-year accounting relationship.

🕳️

Profit is a guess until the year end

You know the bank balance, not the margin. Whether last month actually made money is something you find out when the annual accounts arrive, long after anything could be done about it.

📉

Costs creep and nobody catches it

Wage rises, employer National Insurance at 15 percent, supplier increases, one more software subscription. Each is small. Together they take three points off the margin before anyone notices.

⏳

Slow payers set your cash flow

Councils, platforms and trade customers drift from 30 days to 50. Without an aged debtors report and someone chasing it weekly, your working capital quietly becomes their working capital.

What we actually do

A finance department, without the headcount.

One engagement, one team, one monthly rhythm. Here is what "outsourced finance department" means in practice.

The monthly pack, and the machine behind it

Every month you receive a short management accounts pack: profit and loss for the month and year to date, balance sheet, cash position with a forward view, aged debtors and creditors, staff costs as a share of revenue, and the three or four numbers that matter most in your sector. Each pack carries a plain-English commentary: what moved, why it moved, and what we suggest doing about it. Ten minutes to read. No jargon, no 40-page PDF nobody opens.

Behind the pack sits the machine that makes the numbers true: we keep the bookkeeping current, file the VAT returns, coordinate payroll, run the credit-control rhythm on your debtor book, and roll it all into the year-end accounts and Corporation Tax return with no duplicated work and no year-end surprises. Because one team runs the whole chain, the management accounts reconcile to the statutory accounts to the penny.

This is the service our film calls being an arm of your finance department. Your team sends what they already produce (rotas, invoices, till exports); we do the rest and stay reachable Mon-Sat 10am-7pm on WhatsApp, phone and email. LOYALS is a King's Cross firm of qualified accountants and business consultants, and this engagement is how our care, hospitality and technology clients across London run their finance function every month.

Transparent pricing

Three tiers. Fixed for twelve months. No hourly meters.

Every fee is agreed in writing before we start and stays fixed for twelve months. All fees exclude VAT.

Tier 1

Managed Finance Function

from £500
per month + VAT · single entity
The foundations, run properly, with a quarterly pack.
  • Monthly bookkeeping kept current
  • VAT returns filed on time
  • Quarterly management accounts with commentary
  • Year-end accounts and Corporation Tax return
  • Payroll coordination with our payroll team
  • WhatsApp and email support, Mon-Sat
Get a written quote in 24h
Most popular Tier 2

Finance Department

from £995
per month + VAT · monthly rhythm
Everything monthly: the full arm-of-your-team service.
  • Everything in Tier 1
  • Monthly management accounts pack, not quarterly
  • Weekly or monthly payroll run in-house
  • Credit control rhythm on your debtor book
  • Cash position and 13-week forward view
  • Monthly review call on the numbers
Get a written quote in 24h
Tier 3

Finance Department Plus

£1,500+
£1,500 to £2,500 per month + VAT
For groups, funded businesses and boards.
  • Everything in Tier 2
  • Multi-entity and group consolidation
  • Lender, invoice-finance and funder reporting
  • Budget, forecast and board pack
  • Quarterly planning session with your team
  • Priority same-day response line
Get a written quote in 24h

All fees exclude VAT and are fixed for twelve months. Quotes are issued in writing within 24 hours after a 15-minute call, and we do not take on ongoing work below £500 a month. See the full price list.

Sector packs, priced for how your industry actually works

The tiers above fit most businesses. These sector packs bundle the industry-specific work in from day one.

Care agencies (domiciliary, live-in, supported living)Care Payroll and Compliance £995 · Care Finance Department £1,495 · Plus £2,495, with council and private invoicing and weekly credit control
£995+per month
Care homesSingle home from £795 a month · larger or nursing home from £1,295 · groups from £1,995
£795+per month
Hospitality and restaurant groupsTwo to three sites from £1,295 a month · groups of four or more sites from £1,795, EPOS and delivery-platform reconciliation included
£1,295+per month
E-commerce and multi-platform sellersSingle platform from £500 a month · multi-platform or multi-currency from £795 · pan-EU or groups from £1,295
£500+per month
Structure and Tax ReviewSalary, dividends, pension and structure reviewed as one job, credited against your first month
£750one-off, credited
Xero setup and migrationChart of accounts, bank feeds, opening balances and training for your team
£395one-off
What's included

Everything a finance department does, delivered monthly.

The exact scope flexes by tier, but this is the full menu the engagement draws from.

✓
Monthly management accountsP&L, balance sheet, cash, debtors, staff costs, with plain-English commentary
✓
Bookkeeping kept currentTransactions coded weekly so the numbers are never six weeks stale
✓
Credit control rhythmAged debtors reviewed and chased on a weekly cycle, statements and escalations included
✓
Cash flow visibilityCash position in every pack, with a 13-week forward view on the monthly tiers
✓
VAT returns and MTD filingPrepared from the same ledger, checked against the threshold and filed on time
✓
Payroll integrationWeekly or monthly payroll feeding straight into staff-cost reporting
✓
Sector KPI trackingContact-hour margins for care, wet/dry split for hospitality, MRR and burn for software
✓
Year-end with no surprisesStatutory accounts and Corporation Tax that simply confirm what the packs already showed
✓
A monthly conversationA short call on what the numbers mean and the decision in front of you
How it works

From first call to first pack in one month.

No long implementation project. The rhythm establishes itself inside the first full month.

1 Day 1

The 15-minute call

We ask about turnover, headcount, entities, software and who you invoice. You get a fixed quote in writing within 24 hours.

2 Week 1

Access and baseline

Software access, bank feeds, professional clearance from the outgoing firm if there is one, and a clean-up quote in writing if the ledger is behind.

3 Weeks 2-4

First pack and review

We rebuild the ledger to a clean baseline and deliver your first management accounts pack, walked through on a call, with the sector KPIs agreed.

4 Every month

The rhythm

Pack within ten working days of month end, credit control running weekly, VAT and payroll on schedule, and one number to call between packs.

Why LOYALS

Not a bureau. Not a portal. A team that answers.

Three things clients tell us made the difference after switching.

🤝

An arm of your team

Your staff send rotas, invoices and queries to us the way they would to an in-house finance office, on WhatsApp and email, Mon-Sat 10am-7pm. No ticket queues, no "your accountant will call you back in three days".

📐

Sector benchmarks built in

We run finance for care providers, hospitality groups, construction firms and software companies across London, so your pack shows your margins against what a healthy operator in your sector actually achieves.

🔒

Fixed fees, no meters

One fee, agreed in writing, fixed for twelve months, covering the questions as well as the filings. Phoning us with a problem never costs extra, so problems reach us while they are still small.

📅

Monthly numbers are becoming the default, not the luxury.

The direction of travel is one-way. Making Tax Digital already puts sole traders and landlords over £50,000 on quarterly digital filing, and the threshold drops to £30,000 from April 2027. Employer National Insurance at 15 percent (see HMRC's 2026/27 rates and thresholds) makes staff-cost drift more expensive than ever, and the £90,000 VAT registration threshold needs live monitoring, not a year-end check. Meanwhile everyone you might want money or contracts from expects current numbers:

  • Lenders and invoice-finance providers ask for monthly management information
  • Care commissioners and CQC expect evidence of financial viability
  • Buyers request monthly packs in every due diligence process
  • Landlords, franchisors and suppliers increasingly ask before extending terms
Understand the service

Management accounts, demystified.

Six short answers to the questions owners ask before they have seen a good pack.

📄What is actually in a monthly pack?+
Typically six pages: profit and loss for the month and year to date against budget, a balance sheet, the cash position with a forward view, aged debtors and creditors, staff costs as a share of revenue, and a one-page commentary in plain English saying what moved, why, and what we suggest. The discipline is keeping it short enough that you actually read it every month.
⚖️Management accounts vs year-end accounts+
Year-end statutory accounts are a legal filing about the past, prepared to accounting standards for Companies House and HMRC, often finalised nine months after the year closed. Management accounts are an internal tool about the present: unaudited, fast, and formatted around your decisions. You need both; only one of them helps you run the business.
💷Why a 13-week cash view matters+
Thirteen weeks is long enough to see a quarter's rent, VAT and payroll land, and short enough to be accurate. It answers the question the bank balance cannot: can we afford the hire, the van, the refurb, and still make payroll in week 11? For businesses paid on credit terms it is the difference between managing cash and being surprised by it.
🎯The KPIs we track by sector+
Care providers: staff cost per contact hour, travel-time on-cost, funder days-to-pay. Hospitality: gross profit by site, labour percentage, wet/dry split. Construction: work in progress, retentions, CIS position. Software and services: monthly recurring revenue, churn, burn and runway. Two or three of the right numbers beat twenty generic ones.
🔁What the day-to-day actually looks like+
Your team forwards invoices and queries as they arise; bank feeds pull transactions automatically; we code weekly, chase debtors on a set cycle, run payroll on its schedule and file VAT from the same ledger. Around the tenth working day after month end the pack arrives with the commentary, and we talk when there is a decision worth talking about. Your monthly time commitment is usually under an hour.
🧩What it replaces, and what it does not+
It replaces the part-time bookkeeper, the year-end-only accountant and the spreadsheet you update at midnight, and it gives you the reporting slice of a finance director for a fraction of the £90,000+ salary an in-house FD commands. It does not replace your judgement: the pack exists to make your decisions better informed, not to make them for you.
KN ★
★ Your account manager

One name. One number. Kris Nick.

Account Manager · your day-to-day point of contact for the whole engagement

Your finance department should not feel like a call centre. Kris is the account manager and day-to-day point of contact for LOYALS clients, working alongside our team of qualified accountants and experienced finance professionals across care, hospitality, construction and technology. He is the person who walks you through the monthly pack, chases the answer when something looks odd, and picks up the WhatsApp on a Saturday when a funder letter lands.

Behind him sits the team that runs the ledger, the payroll, the VAT and the credit control, so the person you talk to always knows your numbers because the same firm produced them. Open Mon-Sat 10am-7pm. Quotes issued in writing within 24 hours.

Book a call with Kris →

See your business clearly by this time next month.

Book a free 15-minute call. We will ask about turnover, headcount, entities and who you invoice, then issue a fixed monthly fee in writing within 24 hours. Ask for a sample management accounts pack on the call and we will show you exactly what you would receive.

Free sample pack on request Fixed fee in writing in 24h First pack inside a month Mon-Sat 10am-7pm
Book my free 15-min call → 💬 Ask for a sample pack
Frequently asked questions

Management accounts and outsourced finance - answered.

If your question is not here, message us on WhatsApp or book a free call and we will answer it before you commit to anything.

How much does an outsourced finance department cost in London?+
Three tiers, each fixed for twelve months. The Managed Finance Function starts at £500 a month for a single-entity business and covers bookkeeping, VAT, quarterly management accounts and the year-end. The Finance Department tier starts at £995 a month and moves everything to a monthly rhythm: a monthly management accounts pack, credit control, payroll coordination and a review call. Finance Department Plus runs £1,500 to £2,500 a month for multi-entity groups, funder reporting and board packs. Sector packs exist for care agencies (£995, £1,495 and £2,495 a month by size), care homes (from £795 a month) and hospitality groups (from £1,295 a month for two to three sites). All fees exclude VAT, and we do not take on ongoing work below £500 a month.
What exactly are management accounts?+
Management accounts are a short monthly or quarterly pack showing how the business is actually performing now, rather than how it performed in a year-end filing produced months after the event. A LOYALS pack typically runs to a profit and loss for the month and year to date against budget, a balance sheet, a cash position and 13-week cash view, aged debtors and creditors, staff costs as a share of revenue, and the three or four numbers that matter most in your sector, each with a plain-English note on what moved and why. It is written to be read in ten minutes by an owner, not by another accountant.
Do I need management accounts if my accountant already does year-end accounts?+
Year-end accounts are a legal filing that describes a year that has already finished, often nine months after it finished. They are useless for deciding this month's prices, staffing or spending. Management accounts exist to run the business: they tell you margin is slipping while there is still time to fix it, that a funder is paying 20 days later than last quarter, or that staff costs have crept past the level your fees can carry. If you have ever been surprised by your own year-end results or a Corporation Tax bill, that is the gap management accounts close.
What do you need from us to produce the monthly pack?+
Access, not effort. We need read access to your accounting software (Xero, QuickBooks, FreeAgent or Sage; we can set Xero up for £395 if you have nothing in place), bank feeds connected, and sight of the systems that hold your operational numbers, for example rostering or EPOS exports. After onboarding, your monthly involvement is typically under half an hour: answering the odd query and reading the pack. If the records are behind, we bring the bookkeeping up to date first and quote that catch-up in writing before starting.
How quickly after month end do we get the pack?+
The standard rhythm is within ten working days of month end, and faster once the first few cycles have bedded in. Speed depends mostly on how quickly bank feeds settle and how clean the underlying bookkeeping is, which is why the tiers bundle the bookkeeping with the reporting: when we control the ledger, we control the deadline. Quarter ends that coincide with VAT returns are planned so both land together.
Can the whole finance department run remotely?+
Yes. The engagement runs on cloud accounting, shared drives and WhatsApp, with calls booked when a decision needs talking through. We are based at King's Cross, London N7, and clients who want to sit down and go through the numbers in person are welcome Mon-Sat 10am-7pm. Most packs are delivered and discussed remotely, which is exactly how our care and hospitality clients across London and Essex run it.
What happens if we carry on without management accounts?+
Nothing, until something expensive happens. The pattern we see on takeovers is the same: margin drift that nobody noticed for six months, debtor books that quietly stretched from 30 to 60 days, staff cost creep after pay rises, and a year-end tax bill that arrives as a surprise because nobody was tracking profit through the year. None of these announce themselves. A monthly pack is how they get caught in week two instead of month nine.
Is an outsourced finance department worth it for a business doing around £250,000?+
At that size the Managed Finance Function tier from £500 a month is usually the right shape: solid bookkeeping, VAT, a quarterly pack and the year-end handled, without paying for reporting depth the business does not need yet. The monthly Finance Department tier earns its keep once staff costs pass roughly £20,000 a month, once you invoice councils, platforms or trade customers on credit, or once you are making pricing and hiring decisions every month. On the first call we will tell you honestly which side of that line you sit on.
How does this fit with Making Tax Digital and quarterly filing?+
Making Tax Digital for Income Tax already requires sole traders and landlords with qualifying income over £50,000 to keep digital records and file quarterly updates, and the threshold drops to £30,000 from April 2027. Quarterly numbers are becoming the default rhythm HMRC expects. If the records are being kept properly for a monthly management pack, the MTD updates fall out of the same system with no extra scramble: one ledger, one rhythm, every filing on time.
Can you produce management accounts our bank, funder or commissioner will accept?+
Yes, that is a core use of the Plus tier. Lenders and invoice-finance providers ask for regular management information as a condition of facilities; care commissioners and CQC expect evidence of financial viability; buyers ask for monthly numbers in due diligence. We build the pack to the format the third party needs and deliver it on their calendar, and because we also run the bookkeeping and payroll behind it, the numbers reconcile when they are checked.
How does LOYALS take over from our current bookkeeper or accountant?+
We run the handover so you do not have to. After the 15-minute call we issue a fixed quote in writing within 24 hours. On engagement we request professional clearance and records from the outgoing firm, take over the software subscriptions or set up Xero, connect bank feeds, and rebuild the ledger to a clean baseline. The first management pack lands within the first full month, with a call to walk through it. Switching is free and the disruption to you is close to nil; most of it happens between us and the previous firm.
Related LOYALS services & tools

One engagement, everything connected.

The finance department draws on every LOYALS service. We work with businesses across King's Cross, Islington, Camden, Hackney, Shoreditch, Stratford, Canary Wharf and the wider London and Essex area.

Services inside the engagement

Industries we run finance for

Free tools & local pages

Related guides

Stop running the business blind.

Book a 15-minute call. Tell us about the business. Get a fixed monthly fee in writing within 24 hours and your first management accounts pack inside a month. Quotes issued in writing within 24 hours, with current period discounts and seasonal offers applied at engagement.

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